CONSTITUTION AND BY-LAWS OF
ARTHUR B. ALEXANDER AMERICAN LEGION
POST No. 68, INC.
P.O. Box 480
Brandon, MS 39043-0480
THE AMERICAN LEGION DEPARTMENT OF MISSISSIPPI
THE CONSTITUTION OF THE AMERICAN LEGION
For God and Country, we associate ourselves together for the following purposes: To uphold and defend the Constitution of the United States of America;
To maintain law and order;
To foster and perpetuate a one hundred percent Americanism;
To preserve the memories and incidents of our associations in the great wars; To inculcate a sense of individual obligation to the community, state, and nation; To combat the autocracy of both the classes and the masses;
To make right the master of might;
To promote peace and good will on earth;
To safeguard and transmit to posterity the principles of justice, freedom, and democracy; To consecrate and sanctify our comradeship by our devotion to mutual helpfulness.
TABLE OF CONTENTS
TITLE ARTICLE PAGE
|AMENDMENTS …………………………………………..….. IX||…………….||6|
|AMERICAN LEGION AUXILIARY …………………..…. VIII||…………….||6|
|CHARTER MEMBERS ……………………………………… VII||………….…||6|
|FINANCE …………………………………………………………. VI||………….…||6|
|MEMBERSHIP …………………………………………………. IV||…………….||4|
|NAME ……………………………………………………………… I||………….…||4|
|NATURE ………………………………………………………….. III||…………….||4|
|OBJECTS ………………………………………………………… II||…………….||4|
|OFFICERS ………………………………………………………. V||…………….||5|
|PREAMBLE ……………………………………………………… –||……………||2|
TITLE ARTICLE PAGE
|AMENDMENTS ………………………………………………. XV||……………….||16|
|APPOINTMENTS ……………………………………………. VII||………………||11|
|DELEGATES ………………………………………………….. V||………………||10|
|DUTIES OF OFFICERS …………………………………… IV||………………||8|
|ELECTIONS …………………………………………………. VI||………………||10 10|
|EXECUTIVE COMMITTEE………………………….. III||…………… .…||8|
|LIMITATIONS OF LIABILITIES …………………..……. XIV||………………||16|
|MANAGEMENT ………………………………………………. II||………………||7|
|MEETINGS …………………………………………………….. IX||………………||14|
|MEMBERSHIP ……………………………………………….. XII||………………||14|
|MINUTES ……………………………………………………….. XVII||………………||16|
|NAME, OBJECTS & FISCAL YEAR …………………… I||……………….||7|
|NOTICES ……………………………………………………….. X||………………||14|
|PAST COMMANDERS CLUB …………………………… XVI||……………….||16|
|POST HOME ………………………………………………….. XIII||………………||15|
|RESOLUTIONS ………………………………………………. VIII||………………||13|
|RULES OF ORDER …………………………………………. XI||………………||14|
ARTHUR B. ALEXANDER
AMERICAN LEGION POST No. 68, INC.
THE AMERICAN LEGION DEPARTMENT OF MISSISSIPPI
ARTICLE I – NAME
SECTION 1. The name of this organization shall be Arthur B. Alexander American Legion, Post No. 68, Inc., Department of Mississippi.
ARTICLE II – OBJECTS
SECTION 1. The object and purpose of this Post shall be to promote the principles and policies as set forth in the foregoing preamble, and the National and Department Constitutions of the American Legion.
ARTICLE III – NATURE
SECTION 1. This Post is a civilian organization and membership therein does not affect or increase liability for military or police service.
SECTION 2. This organization shall be absolutely non-political and shall not be used for the dissemination of partisan principles nor for the promotion of the candidacy of any person seeking political office or preferment.
SECTION 3. Rank does not exist in the American Legion; no member shall be addressed by his military or naval rank in any meeting of this Post.
ARTICLE IV – MEMBERSHIP
SECTION1. Eligibility to membership in this Post shall be prescribed by the National Constitution and By-Laws of the American Legion
SECTION 2. Applications for membership shall be made in writing under such regulations as may be prescribed by the American Legion National Organization. The application must be accompanied by a copy of the individual’s DD form 214 or other official proof of honorable service as prescribed by the National Organization. The applicant must be sponsored by one member in good standing.
SECTION 3. The Post shall accept, reject, or refer back to the Membership Committee for further investigation, consideration and recommendation any application properly presented before it for action
SECTION 4. An application for membership rejected by two-thirds or more of the members present voting against its acceptance may be resubmitted for action by the Post either by the Executive Committee or the Membership Committee at the next meeting of the Post following its rejection or at any subsequent meeting thereafter.
SECTION 5. Any member of this Post may be expelled or suspended for cause by a two-thirds vote of the Executive Committee within sixty days after charges are preferred under oath and in writing, and a fair trial had upon the same. Charges shall be based upon disloyalty, neglect of duty, dishonesty and conduct unbecoming a member of the American Legion.
SECTION 6. A member who has been expelled or suspended from the Post for any cause may be reinstated to membership by two-thirds vote of the membership present in the Post meeting, provided however, that he shall make payment of any arrears in his dues at the time of expulsion or suspension, and any other regular dues which shall have been payable in the interval between his expulsion or suspension and his reinstatement.
SECTION 7. No person who has been expelled by another Post shall be admitted to membership in this Post without the consent of the expelling Post, except that where such consent has been asked for and denied, and the Department Executive Committee, on appeal by applicant, has granted permission to apply for membership in another Post.
ARTICLE V – OFFICERS
SECTION 1. The administrative affairs of this Post of The American Legion shall, except as otherwise provided by the By-Laws, be under the supervision of an Executive Committee which shall consist of 3 members of the Post not to exceed six 6, in addition to the officers of the Post. The term of office of the members of the Executive Committee shall be for one, two, and three years respectively. The Post, by its By-Laws, may provide for such other standing committees as the business of the organization may require.
SECTION 2. The officers of this Post shall be a Commander, First Vice Commander, Second Vice Commander, Third Vice Commander, Finance Officer, Assistant Finance Officer, Historian, Chaplain, Service Officer, Judge Advocate, Sergeant At-Arms, Adjutant, Assistant Adjutant, and such other officers as may be deemed necessary by this organization.
SECTION 3. All Officers and Executive Committeemen, except the Immediate Past Commander, Adjutant, Assistant Adjutant, and Assistant Finance Officer, shall be elected annually and they shall hold office until their successors are duly installed. Any Officer or Executive Committeeman may be removed for inefficiency by the Executive Committee, a two-thirds vote of said committee being necessary to effect such removal.
SECTION 4. The Adjutant, Assistant Adjutant, and Assistant Finance Officer shall be appointed by the incoming commander. The Adjutant shall have a full vote on the Executive Committee. The Assistant Adjutant and Assistant Finance Officer shall have no vote except in the absence of the Adjutant or Finance Officer.
SECTION 5. Every member of this Post in good standing shall be eligible to hold office in this Post, except as otherwise provided in this Constitution and By-Laws.
SECTION 6. The duties of Officers and the Executive Committee shall be those usually pertaining to such officers or Executive Committeemen and further provided in the By-Laws.
ARTICLE VI – FINANCE
SECTION 1. The revenue of this Post shall be derived from initiation fees, annual membership dues and such other sources approved by the Post, that are in conformance with all local, state and federal laws, codes and ordinances in compliance with all articles of the Constitution and By- Laws of THE AMERICAN LEGION and the American Legion, Department of Mississippi.
SECTION 2. The amount of such membership or initiation fees and the amount of such annual Post dues shall be fixed and determined by this Post.
SECTION 3. The Post shall pay to Department Headquarters the National and Department annual membership dues for each member of the Post.
ARTICLE VII – CHARTER MEMBERS
SECTION 1. Members who joined the Post prior to May 31, 2011, shall be known as Charter Members.
ARTICLE VIII – AM ERICAN LEGION AUXILIARY
SECTION 1. This Post recognizes an auxiliary organization known as the “American Legion Auxiliary”.
SECTION 2. Membership in the American Legion Auxiliary shall be as prescribed in Article XIII, SECTION 2 of the National Constitution of the American Legion.
SECTION 3. These organizations shall be governed in the Department of Mississippi by such rules and regulations as may be prescribed by the National Executive Committee and thereafter approved by The American Legion, Department of Mississippi, Inc.
ARTICLE IX – AM ENDMENTS
SECTION 1. This Constitution is adopted subject to the provisions of the National Constitution of the American Legion and the Constitution of the Department of Mississippi, The American Legion. Any amendment to said National Constitution or Department Constitution which is in conflict with any provision hereof shall be regarded as automatically repealing or modifying the provisions of this Constitution to the extent of such conflict.
SECTION 2. This constitution may be amended at any Post regular meeting by a vote of two-thirds of the members of said Post present and voting at such regular meeting, provided that the proposed amendment shall have been submitted in writing and read at a regular meeting of the Post and acted upon at the first regular meeting following such reading, and provided further that written notice shall have been given to all members at least ten (10) days in advance of the date that such amendment is to be voted upon, notifying said members that at such meeting a proposal to amend the Constitution is to be voted upon.
ARTHUR B. ALEXANDER AMERICAN LEGION POST No. 68, INC. DEPARTMENT OF MISSISSIPPI
ARTICLE I – NAME, OBJECTS & FISCAL YEAR
SECTION 1. The Post existing under these By-Laws is known as Arthur B. Alexander American Legion, Post No. 68, Inc., The American Legion, Department of Mississippi.
SECTION 2. The objects of this Post are set forth in the Post Constitution.
SECTION 3. The administration and financial year shall be from July 1, to June 30.
ARTICLE II – MANAGEMENT
SECTION 1. The government and management of this Post is entrusted to an Executive Committee.
SECTION 2. The Executive Committee shall consist of 3 members of the Post to be known as Executive Committeemen, in addition to the officers of the Post. Together, with the officers elected annually as provided for in the Constitution, they shall take office at the next regular or special meeting following their election. The meeting for the installation of officers may be at a special meeting, at a time designated by the incoming Commander, provided that the membership shall be advised of such change, and that this meeting shall take place within one (1) week of the regular scheduled meeting. All officers and Executive Committeemen shall be elected to their respective office(s) for which they were candidates.
SECTION 3. All vacancies in the Executive Committee for any cause, other than expiration of term, shall be filled by the majority vote of the remaining members of the Executive committee, and persons so appointed shall hold office for the un-expired term of the member of the committeeman whom he/she succeeds. A vacancy shall exist when a committee member is absent from his/her post for three (3) consecutive meetings without cause as determined by the Post Commander.
SECTION 4. The Executive Committee shall require adequate bond for all persons having custody of Post funds, shall hear reports of chairman of committees, shall have charge of and be responsible for the management of the affairs of the Post, and shall hire such employees as may be necessary. This includes both full time and part time employees. The Executive Committee may authorize and approve normal expenditures of Post funds after consultation with the finance committee not to exceed twenty five hundred dollars ($2,500.00) in the normal operation of the Post facilities. Any expenditure not covered previously shall, after consultation with the finance committee, be referred to the Post at the next regular meeting. and any expenditure authorized shall be reported to the Post at the next regular meeting. The Post Commander shall be authorized to make normal expenditures up to seventy-five dollars ($75.00) and emergency expenditures up to one hundred dollars ($100.00) without prior approval, but shall account for and report all expenditures to the next Executive Committee.
SECTION 5. The Executive Committee shall act as a disciplinary committee in all cases concerning the Post. The Committee shall conduct an impartial hearing in all cases and shall either substantiate or dismiss such charges as are brought before it. The Committee shall have the power to suspend for any period up to, but not exceeding ninety (90) days. It shall not have the power of expulsion, but may make such recommendation to the membership who shall have final word as to an individual’s expulsion. Should any member of the Executive Committee be involved in the action being heard by the committee, he (or she) shall immediately be disqualified as a member of the disciplinary committee and a substitute shall be appointed by the Commander. Should an individual’s conduct warrant suspension of more than ninety (90) days, the Executive Committee shall bring that recommendation to the body who shall have the final say. The action from the disciplinary committee shall be governed by the procedure set forth in the Department Constitution and By-Laws.
SECTION 6. Officers and members of the Post Executive Committee and officers of our auxiliary units are ineligible to receive compensation for work performed and cannot be paid employees of the Post.
SECTION 7. The Executive Committee shall perform such other duties not listed in this article as may be required by other articles of these By-Laws and the Constitution.
SECTION 8. An officer or Executive Committeeman who misses three (3) or more Executive and/or regular Post meetings without prior notification to the Commander or Adjutant will be considered for removal from office for inefficiency as per Article V, SECTION 3 of the Constitution. The Commander may deem a member excused for illness, family emergency, employment, or attendance at an official American Legion function as per Article VIII, SECTION 4 of the By-La
ARTICLE III – POST EXECUTIVE COMMITTEE
SECTION1. The Executive committee shall meet for organization and such other business that may come before it at the call of the Post Commander, within ten (10) days after the installation of the new officers. Thereafter, the Executive Committee shall meet on the Friday night preceding the regular meeting each month or as often as the Post Commander may deem necessary. The Commander shall call a meeting of the Executive Committee upon the joint request of three (3) or more members of the said Executive Committee. Three (3) members of the Executive Committee shall constitute a quorum. Any member in good standing may attend, may speak only through recognition by the chairman but will not have a vote therein.
ARTICLE IV – DUTIES OF OFFICERS
SECTIONl. Post Commander – It shall be the duty of the Post commander to preside at all meetings of the Post and have general supervision over the business affairs of the Post through the Committee Chairman. As such he/she shall be the Chief Executive Officer of the Post. He/she shall approve all orders directing the disbursements of Post funds and shall make an annual report covering the business of the Post for the year, and shall carry out the mandates and directions of the governing bodies. He/she shall make recommendations for the ensuing year and his/her report will be read at the final meeting of his/her tenure, with a copy of the report being forwarded to the Department Adjutant. He/she shall perform such other duties as may be directed by the Post.
SECTION2. First (1st) Vice Commander – It shall be the duty of the 1st Vice Commander to assume and discharge the duties of the Post Commander in the absence of, disability of, or when called upon by the Post Commander. He/she shall be responsible for the collection of membership dues, transmitting reports and cards to the Department and National, forwarding the membership cards to the members and maintaining an up-to-date membership status. In general he/she has full responsibilities for the Post’s Membership Program and management of the Membership Fund, in conjunction with the Finance Officer, and organizing drives for the year. He/she shall perform such other duties as may be directed.
SECTION3. Second (2nd) Vice Commander – The 2nd Vice Commander, by virtue of his/her office shall be the Chairman of the Post Americanism Committee. He/she shall perform such other duties as may be directed.
SECTION4. Third (3rd) Vice Commander – The 3rd vice Commander shall be the Chairman of the Public Relations Committee, and shall perform such other duties as may be directed
SECTION5. Post Adjutant – The Adjutant shall have charge of and keep a full and correct record of all proceedings of all meetings, to include the Executive Committee keep such records as the Department and National may require, render reports of membership annually or when called upon at meetings, and under the direction of the Post Commander, handle all correspondence of the Post. The Assistant Adjutant will perform these duties in the absences of the Adjutant or as delegated by the Adjutant.
SECTION6. Post Finance Officer – The Finance Officer of the Post shall have oversight of all finances of the Post and see that they are safely deposited in some local bank(s) and shall report once a month to the Post Executive Committee and to the floor on the conditions of the Post finances, with such recommendations as he/she may deem expedient or necessary for raising funds with which to carry on the activities of the Post. He/she shall make a recommendation to the Post Executive Committee as to the impact of any proposed fiscal actions or acquisitions on overall Post Finances or the cumulative effects of a series of such actions constituting a fiscal policy. He/she shall maintain a computer financial data base current to the most recently concluded financial month, accessible to members of the Post Executive Committee, and an end-of-year summary upon relief or reelection. To maintain prudent separation between oversight and disbursement, the Post Finance Officer shall not have check disbursement signature authority from the Post funds, although he/shall have access to all records and accounts of all checking accounts, savings accounts, and other standing funds. He/she shall furnish such surety bonds in such sums as shall be fixed by the Executive Committee. The Finance Officer is limited to three consecutive terms of office but may again stand for office after at least one year out of office. This does not preclude membership on the Post Finance Committee when not serving in office. The Assistant Finance Officer shall perform these duties in the absences of the Finance Officer or as delegated by the Finance Officer.
SECTION7. Post Historian – The Post Historian shall be charged with the individual records and incidents of the Post and its members, and shall perform such other duties as may properly pertain to the office, as may be determined by the Post Commander or Executive Committee.
SECTION8. Post Chaplain – The Post Chaplain shall be charged with such divine and non-sectarian services as may be deemed necessary for Post events, adhering to the ritual as may be recommended by the National and Department organizations from time to time.
SECTION9. Post Sergeant-At-Arms – The Post Sergeant-at-Arms shall preserve order at all Post meetings and shall perform such other duties as may from time to time be assigned to him/her by the Post Commander and the Post Executive Committee.
SECTION10. Post Executive Committeemen – The Post Executive Committeemen, in conjunction with the Post Legal committee, will be responsible for auditing all Post accounts and records on a quarterly basis and shall report the results to the Executive Committee and to the general membership.
SECTION 11. Service Officer. The Post Service Officer shall assist all veterans in obtaining information as to their veteran’s rights and benefits and to assist in community affairs. He shall be responsible for bringing to the attention of all veterans and their dependents the rights and benefits granted to them by law. He shall work closely with the Child Welfare and Visiting Committees. He shall be chairman of the Rehabilitation and Service Committee
SECTION 12. Judge Advocate. The duties of the Judge Advocate shall be to supply professional advice in the conduct of the Post business or to procure proper counsel. He is the guardian of the constitutional form of Post government. He shall be responsible for the correct parliamentary procedure of all Post meetings. He will work with the Review Board. He shall serve as chairman of the Constitution and By-Laws Committee.
SECTION 13. Review Board. The Review Board, composed of five (5) elected members shall be impartial. The two elected members receiving the fewest votes shall be alternate members, and shall serve at the call of the Review Board chairman. The Review Board, while in session, will listen to any and all complaints against any member of this Post, members
of other Posts, or guests of this Post. This Board will meet only upon request of the Commander or Executive Committee to hear any or all complaints. The Review Board, after careful investigation and deliberation, will present their findings to the Executive Committee and will not have a vote in said Committee. The Review Board will work with and coordinate through the Judge Advocate.
ARTICLE V – DELEGAT ES
SECTION 1. All delegates and alternates to a Department Convention shall be elected by ballot at the meeting in March. The number of delegates and alternates elected shall comply with Department regulations. The nominees shall express intent to attend the Departmental Convention and special meetings. In the event a delegate or alternate is unable to attend the Department Convention or special meetings, the Commander shall be notified so that he may appoint an alternate member to attend.
SECTION 2. All delegates and alternates shall continue to function as delegates of the Post for any election or other specially called convention that the Department may find to be necessary between the time of their election and the election of new delegates and alternates.
SECTION 3. Any member of this Post, in good standing, shall be eligible to be a candidate for delegate to the Department Convention.
SECTION 4. The out-going Commander shall lead the delegation at the Department Convention.
ARTICLE VI – ELECTIONS
SECTION 1. All elections of Officers, Executive Committeemen, Review Board and Delegates and Alternates to the Department Convention shall be by ballot and the candidate or candidates receiving the highest number of votes shall be elected to the respective office or offices for which they are candidates,
SECTION 2. Any member of this Post in good standing shall be eligible to hold office. The Post Commander may succeed himself in office for one (1) term for a total of two (2) successive years.
SECTION 3. Nominations for officers shall be made at the regularly scheduled meeting in April. Second nominations shall be made at the regularly scheduled meeting in May, at which time nominations will close. Nominations shall not be made from the floor at the June meeting except for offices that do not have candidates. At the nomination meetings, a member nominated for office shall accept or decline the nomination. If unable to appear in person, the nominee may accept or decline in writing to the Adjutant not later than the May meeting prior to the elections. If a nominee fails to accept or decline the nomination as set forth above, it shall be deemed and constituted to be declined and the name of the nominee shall be stricken from the ballot. Election of officers shall be from approximately 12 o’clock noon until 7:30 P.M. on the regularly scheduled meeting in June. The voting on election day shall only be for validly nominated and qualified candidates. Write-in votes shall not be accepted nor allowed.
SECTION 4. All elected Post Officers and Executive Committeemen shall be sworn in in accordance with procedures provided by The American Legion Department of Mississippi and will assume their duties on the closing date of the Department Convention.
SECTION 5. All vacancies existing in the Executive Committee or in any office of the Post from any cause other than the expiration of the term of office shall be filled by a majority vote of the members in good standing present at the next regular meeting of the Post, and a member so appointed shall hold office for the remainder of the term of the Executive Committeeman or Officer he succeeds. A vacancy shall exist when an Executive Committeeman or officer is absent from his position for a period considered detrimental to the best interest of the Post by a two-thirds vote of the Executive Committee in accord with Article II, SECTION 2, of these By-laws.
ARTICLE VII – APPOINTMENTS
SECTION 1. The Post Commander, immediately upon taking office each year, shall appoint an Adjutant, Assistant Adjutant, Assistant Finance Officer, and the chairmen of the following standing committees: Membership, House, Entertainment Ways and Means, Finance, Audit, Publicity, Public Relations, Service and Rehabilitation, Visiting, Americanism, Athletic, Sons of The American Legion, Child Welfare, Defense Committee, Nominating Committee, and other such committees as may be necessary. Such standing committees shall consist of those members as hereafter set forth and the chairmen thereof as shall be designated by the Post Commander. The committees shall meet at such times as may be required. Members may serve on more than one committee; however, chairpersonships shall be limited to one committee, to the extent practical. All appointments under this article are subject to ratification or rejection by the Post Executive Committee.
SECTION 2. Membership Committee. The Membership committee, whose Chairman shall be the 1st Vice- Commander, shall have charge of all matters pertaining to membership of the Post, including the recruitment of new members, reinstatements and the eligibility of Post members. The committee shall have two or more members appointed by the Commander.
SECTION3. Ceremonial Committee – The principle duty of the Ceremonial Committee is to ensure that all new members are properly initiated. The committee shall also concern itself with the proper burial of Post members and the presentation of other rituals as outlined in the Manual of Ceremonies, and the proper wearing of legion regalia.
SECTION 4. House Committee. The House Committee Chairman shall be appointed by the Commander, along with such other members as may be deemed necessary, not to exceed five (5) persons. The House Committee shall be responsible for all matters pertaining to rentals of the Post, scheduling of the hall, utilization and control of necessary janitorial services insofar as halls, kitchen, parking area and rest rooms are concerned.
SECTION 5. Entertainment Ways and Means Committee. The Entertainment Committee shall have charge of all matters pertaining to, and arrangement of, social activities of the Post. This committee shall consist of a chairman and as many appointed members as deemed necessary.
SECTION 6. Budget and Finance Committee. The Finance Committee shall consist of the Finance Officer as chairman, chairman of the House Committee and two (2) or more members of the Post as appointed by the Post Commander. It shall be charged with the administration of the financial policy , the preparation of budget recommendations, the supervision of receipt and expenditure of all funds of the Post at the direction of the Executive Committee and the proper accounting of all funds and revenues of the Post.
SECTION 7. Audit Committee. The Audit Committee shall consist of three (3) or more members, not connected with the disbursement of funds. It shall cause the start of the annual audit to be made by itself or an auditing firm within thirty (30) days of the close of the Legion year. All books, accounts, and financial records of the Post shall be turned over to the committee which shall conduct the audit or deliver the records to the auditing firm performing the audit. The committee shall make every effort to deliver the results of the audit to the Executive Committee within a reasonable time after the thirty (30) day delivery date. The Audit Committee shall conduct periodic audits as required throughout the year.
SECTION 8. Publicity Committee. The Publicity Committee shall be charged with the assembly, publication, and dissemination of the Post bulletin, the promotion of public support of the legion’s program by the establishment of proper contact with the American Legion Magazine, Department and National Legion news service. It shall also be charged with promoting public support of Legion programs through publicity on Post programs and activities in the local news media. The 3rd Vice-commander shall serve as chairman of this committee.
SECTION 9. Service and Rehabilitation Committee. This Committee will be chaired by the Service Officer who will supervise all matters pertaining to the need of comrades in the prosecution of all just claims against the United States or state governments, employment, relief, etc.
SECTION 10. Visiting Committee. The Visiting Committee shall be charged with visiting and comforting of members of the families when sick or bereaved, and visiting ex-servicemen in nearby hospitals.
SECTION 11. Americanism Committee. The Americanism Committee shall be charged with the inspiration of patriotism and good citizenship by arrangements of proper observance of the patriotic occasions, encouragement of patriotic and civic phases of instruction in schools, including oratorical contests in the schools and Boys State, Americanization of aliens, combating anti-American propaganda by education of the general public in American Ideals through public forums, etc., and activities for community and civic betterment. The 2nd Vice Commander shall be the chairman of this committee.
SECTION 12. Athletic Committee. The Athletic Committee shall be charged with the promotion of physical development and clean sports by the organization of Post athletic teams, American Legion baseball, recreation, etc., and by the cooperation and support in the general recreational and athletic program of the community.
SECTION 13. Sons of the American Legion Committee. This Committee shall oversee the operations of the Post’s squadron of the Sons of the American Legion.
SECTION 14. Child Welfare Committee. The Child Welfare Committee shall be charged with aid and service to children of veterans, cooperating with other established agencies in the community, laboring for the betterment of child conditions and in coordinating service and agencies in the community for the above services. To act as intermediary for the needy child of a veteran in obtaining the fulfillment of the Legion’s pledge that “no child of a veteran shall be in need of the necessities of life” and “a square deal for every child.”
SECTION 15. Defense Committee. The Defense Committee shall work with and Coordinate Legion efforts with the local defense council on matters pertaining to national, civilian and home defense. To assist the armed forces of the United States in recruiting efforts and in every way be active in community activities for the defense of the nation and the security of the American home.
SECTION 16. Nominating Committee. The Commander shall appoint a Nominating Committee consisting of three (3) members. The Committee shall meet no later than the regularly scheduled March meeting of the Post. The Committee shall consider and select from members of the Post in good standing those members they find qualified for consideration for filling the various offices of the Post and report its findings at the regular nominating meetings in April and May. The nominations made are for the guidance of the members and shall not preclude nominations from the floor.
SECTION17. Disaster Relief Committee – This committee is charged with the coordination of Post activities with the community disaster relief program covering a local disaster and providing shelter where needed for the Post members and their families; shall coordinate actions with the Department and National organizations concerning disasters in other areas involving region members.
SECTION18. Bingo Committee – The Bingo committee shall be entrusted with the business management of the Post Bingo operations. The Post Commander shall appoint three (3) committee members and recommend the Chairman who shall be approved by the Executive Committee.
SECTION19. House Committee – The House Committee shall be entrusted with all aspects of management and operations of the Post home and lounge. The Post Commander shall appoint three (3) committee members and recommend the Chairman who shall be approved by the Executive Committee.
ARTICLE VIII – RESOLUTIONS
SECTION 1. All resolutions of state or national scope presented to this Post by a member or reported to this Post by a committee shall merely embody the opinions of this Post on the subject and copy of same shall be forwarded to the Department Headquarters for its approval before any publicity is given or action other than mere passage by the Post is taken.
SECTION 2. All resolutions and motions coming from the floor during regular meetings and which call for the expending of funds shall be referred to the Executive Committee for consideration. The Executive Committee shall report its findings and recommendations to the membership at the next scheduled regular meeting at which time the proposed expenditure shall be acted upon accordingly.
SECTION 3. The Executive Committee shall submit in writing, no later than July 30, to the general membership for approval a proposed line budget for its term of office. Once the budget has been accepted, any additions (items not included) or increase in expenditures that exceed the budgeted amount must be referred to the Executive Committee for its findings and recommendations and be presented to the membership for acceptance or rejection at the next scheduled regular meeting.
ARTICLE IX – MEETINGS
SECTION1. The regular meeting of the Post shall be held at the Post home on the second Tuesday of each month, at which time may be transacted such business as may properly be brought up for action: such meetings may be converted into an entertainment meeting as may be deemed advisable by the officers of the Post.
SECTION 2. The Post Commander or a majority of the Executive Committee shall have power to call a special meeting of the Post at any time. The only business to be conducted at a special meeting shall be that specified for calling the meeting.
SECTION 3. Eight (8) members, at least two of which shall be the Post Commander, First Vice Commander or Second Vice Commander, or other elected officers of the Post, shall constitute a quorum for a regular or a special meeting.
SECTION 4. Any member of this Post officially representing the Post at an officially recognized meeting or function of THE AMERICAN LEGION National Organization, The American Legion Department of Mississippi, The American Legion Central Mississippi District Council, or any other official Legion function, and therefore unable to attend an official meeting of the Post, shall be excused for that meeting. Officers and committeemen shall be considered present at a regular meeting when they arrive before the call for Old Business and remain for the balance of the meeting.
ARTICLE X – NOTICES
SECTION 1. Every member shall furnish the Post Adjutant or membership Chairman with his or her address for mailing purposes.
SECTION 2. The Post Adjutant shall cause notice of the annual election to be given at least two weeks prior thereto.
ARTICLE XI – RULES OF ORDER
SECTION 1. All proceedings of this Post shall be conducted under and pursuant to this Constitution and By-Laws and all cases not otherwise provided for herein, shall be governed by Robert’s Rules of Order, newly revised.
ARTICLE XII – MEMBERSHIP
SECTION 1. All applications for membership shall be acted upon at the second Post meeting following the first meeting at which such application is presented. This provision may be suspended at any Post meeting for the purpose of acting on such applications received at that meeting by and with the consent of two-thirds of the members present.
SECTION 2. The Post shall accept, reject or refer back to the Membership Committee for further investigation, consideration and recommendation any application presented properly before it for action.
SECTION 3. An application for membership rejected by two-thirds or more of the members present voting against its acceptance may be resubmitted for action by the Post either by the Executive Committee or the membership at the next meeting of the Post following its rejection or any subsequent meeting thereafter. An applicant, after being rejected twice for membership, is no longer eligible for membership in this Post.
SECTION 4. Life Membership Committee. The Life Membership Committee shall be composed of all honorary life members of the Post. The Chairman shall be elected by the Life Membership Committee and shall serve for a term of one year or for a lesser period of time as determined by the Life Membership Committee. The Life Membership Committee shall act as the Nominating Committee for selecting honorary life members in the Post. At the regular Post meeting in March of each year, the membership shall be advised as to how to make recommendations for honorary life membership in the Post in accordance with the guidelines as stated below. All recommendations must be referred to the Life Membership Committee for their consideration. The Life Membership Committee shall meet in May of each year. The Adjutant shall notify all committee members in writing at least two weeks prior, of the date, time, and place of the May meeting. In addition, the Commander, at his discretion, may call a special meeting at any time, provided the two week advance notice is given. The Committee will submit the name of candidates (if any) selected for honorary life membership in the Post for approval at the next membership meeting of the Post after first submitting same to the Executive Committee for their recommendation.
Guidelines for selecting candidates for honorary life membership in the Post shall be:
1. It is the intention of the Post that honorary life membership is to be conferred by the Post upon a member only when the member has rendered to the Post and to the American Legion services which are in truth and in fact distinguished, that is, marked or notable, in that by performance of such service, he has become preeminent among his fellow legionnaires and thereby entitled to great honor and to special reward.
2. The candidate shall have been a member in good standing of Arthur B. Alexander American Legion Post No. 68, Inc. for no less than ten (10) years.
3. The Life Membership Committee of its own volition may use additional criteria in selecting candidates.
4. Life Membership Awards will be presented at the annual Post Installation.
ARTICLE XIII – POST HOME
SECTION 1. Canteen. The club facilities, herein known as the canteen, shall be part of the social activities of the Post and directed and operated by the Executive Committee. The canteen and social activities shall be open to every member of this Post in good standing and their guests who are not under suspension, and to members of its auxiliary units in good standing, not under suspension, subject to the posted rules of the Executive Committee.
SECTION 2. Building. The social halls, the rest rooms adjoining, Kitchen and limited use of the parking area, may be rented to individuals or organizations for their use. No other part of the building, including the canteen may be rented out or made available for their use. We may grant occupancy to civic, religious, or patriotic organizations, the American Legion and The American Legion Auxiliary under the same conditions. All rentals and uses must be for legitimate purposes, none of which can be for purposes not inimical to the principles or policies of The American Legion. No rentals are to be granted if they conflict with any function of this Post or it’s Auxiliary. No indecent show or exhibition, disorderly gathering, or any conduct detrimental to the integrity of The American Legion and this Post shall be permitted.
SECTION 3. Revenue. All revenue received from the operation of the canteen, rentals or use of the non-restricted portion of the building shall be turned over to the Finance Officer of the Post who shall allocate such receipts to those accounts which the Executive Committee shall direct.
ARTICLE XIV – LIMITATIONS OF LIABILITIES
SECTION 1. This Post shall incur or cause to be incurred, no liability nor obligation whatever, which shall subject it to liability of any other Post, subdivision group of men, members of The American Legion, or other individuals, corporations or organizations.
SECTION 2. No member shall purchase any article of merchandise, item of food or contract for any service or labor, or otherwise incur any liability in the name of this Post, except as authorized under these By-Laws, by the Executive Committee, in the conduct of its duties, or by an official action of this Post at a regular meeting.
ARTICLE XV – AMENDMENTS
SECTION 1. These By-Laws may be amended at any regular Post meeting by a vote of two- thirds of the members of this Post present and voting at such meeting, provided that the proposed amendment shall have been submitted in writing and read at the last previous regular meeting of said Post, and provided further that written notice shall have been given to all members at least ten days in advance of the date when such amendment is to be voted upon, notifying said members that at such meeting a proposal to amend the By-Laws is to be voted upon.
ARTICLE XVI – PAST COMMANDERS CLUB
SECTION 1. This Post recognizes an organization known as The Past Commanders Club. Membership shall consist of all Past Commanders in good standing of Arthur B. Alexander American Legion, Post No. 68, Inc. The chairman shall be elected by the Past Commanders Club members. Term of office and other organizational procedures will be decided by the Past Commanders Club members. The Past Commanders Club shall act as an advisory body to the Post Commander when so requested.
ARTICLE XVII – READING OF MINUTES
SECTION 1. Reading the minutes of regular meetings and the Executive Committee meetings shall be waived if the minutes are printed and made available to the membership prior to scheduled regular and Executive Committee meetings. All references to the masculine gender in this Constitution and By-Laws shall refer to both genders.
Approved by the general membership. Attested to this 13th day of September, 2011
Robert R. Whitney Paul L. Martin
Kevin T. Harris